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Outreach Coordinator & Administrative Assistant

The First Tee of the Upstate | Greenville SC 29601 USA | Full Time | Posted: 11/30/2017

Job Descriptiontop

The Outreach Coordinator of The First Tee of the Upstate will assist the Program Director in partnering with youth organizations as well as volunteer recruitment and retention. This position will oversee the Outreach Programming of the chapter; National School Program and DRIVE. This position includes serving as a lead coach during programming hours. The Outreach Coordinator will also help the Executive Director with day-to-day responsibilities in regards to donor outreach and fiscal management. 

 

 

Responsibilities

Outreach Programming

  • National School Program (NSP) & DRIVE Programming
    • Create an action plan to increase the number of schools and After-School Centers that participant in the program
    • Organize data for NSP & DRIVE in accordance with ZONE and chapter compliances
    • Market the NSP & DRIVE Programs throughout our service area
    • Schedule and implement National Trainings for School Districts and After-School Centers when needed
    • Maintain accurate records on NSP schools & DRIVE Locations, participants, equipment, and trained instructors
    • Track program activity, teacher/staff turn-over and ensure on-line training for new teacher/staff in NSP schools & DRIVE Locations
    • Work with The First Tee Home Office Staff to ensure bilateral coordination
    • Track NSP & DRIVE participant transition to green grass facilities
    • Make school, district and site visits as necessary, meeting one on one with teachers, principals and administrators
    • Assist schools & centers with resources for NSP & DRIVE delivery when requested
    • Coordinate clinic/fieldtrips for NSP teachers and principals, PTA, and other teachers & DRIVE Locations staff to Chapter locations, school campuses and the Chapter Facility (Example lead the coordination of The First Tee of the Upstate Team Challenges)
    • Introduce Chapter programs to give teachers/staff and students concept of chapter structure – TARGET, PLAYer, Par, Birdie, Eagle and ACE levels to familiarize schools/centers with next step opportunities for students
    • Recruit coaches and volunteers from teacher ranks to assist with Life Skills Experience Classes at Program Locations
      • Develop partnerships with YMCA, Boys & Girls Clubs, schools and other youth service organizations
    • Help manage logistics for transportation, course access for Outreach partners
  • Fairs, Festivals & Community Gatherings
    • Manage involvement and attend gatherings that will help promote our LSE Programming
    • Recruit, organize and empower volunteers and Birdie and Eagle Level Participants to attend gatherings and speak about The First Tee of the Upstate
    • Design marketing material for gatherings
    • Design marketing plans (Giveaways, 2 for 1 deals, etc.) to be given out at gatherings
    • Maintain the quality of displays and equipment used at gatherings (SNAG, Golfzilla, etc.) 

Administrative Tasks

  • Answering phone calls and directing them to the appropriate staff member
  • Managing our relationship with 2nd Swing or Swing’em Again Club Donation Program
  • Processing Donation Forms
  • Processing Golf Passport purchases
  • Updating our website with material provided by other staff members
  • Maintain accurate records in our email and donor management systems
  • Any other duties that may need completing

LPGA/USGA Girls Golf Coordinator

  • Recruit girls to become a part of the chapter's LPGA/USGA Girls Golf Program
  • Increase annual registration levels, ensuring Chapter eligibility for annual grant funding
  • Recruit volunteers to assist with the program
  • Organize and empower volunteers to plan, run, and implement various events
  • Plan and implement various events
  • Partner with other girls organization to recruit new participants
  • Submit necessary documents to The First Tee and LPGA for reporting on programming
  • Submit yearly LPGA/USGA Girls Golf Grant and partner with groups such as WCGA and EWGA for volunteer and funding support

Supplemental Programs

  • Aid Program Director in the incorporation and promotion of play and practice opportunities throughout the chapter, outside of LSE classes (PGA Jr. League, Drive Chip & Putt)
  • Create and implement supplemental programs (Examples; Teenage Club, Mentoring, Nine Healthy Habits Club)

Program Management & Administration

  • Aid Program Director in the tracking of participants’ information and progress through The First Tee online participant database; maintain accurate records and submit quarterly
  • Aid in the development of retention and progression plans to move participants through the certification levels
  • Aid in administrating Parent & Volunteer Orientations at LSE Program Locations
  • Report program metrics, operations data, and pertinent program data to the Executive Director
  • Provide recognition and awards for participants
  • Encourage Birdie level youth and higher to participate in network benefits and participant opportunities
  • Network with other chapter colleagues, exchange and submit program best practices and submit annual program survey 

Coaching

  • Complete and remain active in The First Tee Coach Program
  • Coach The First Tee Life Skills Experience and administer The First Tee Certification process
  • Aid the Program Director in the observation of classes and provide feedback to coaches utilizing the Good-Better-How process
  • Aid the Program Director in reviews of coach performance on periodic basis and make recommendations on coach promotions

 

Qualifications

 

  • Bachelor’s Degree in the area of sports management/administration, business management, education, recreation or related field
  • Prefer experience within The First Tee chapter network
  • Preferred completion or working towards completion of PGA of America or LPGA certification
  • Charismatic, personable, and motivational in working with youth, parents and volunteers
  • Demonstrate exceptional communication and fiscal management
  • Able to travel to attend Academies, Coach Trainings, Regional and Network Meetings

Benefits

  • Benefits will be discussed during the interview process, which may include Health Insurance, Retirement Plan, PGA or LPGA Educational Assistance or Dues, Cell Phone Stipend.
  • End of year bonus to be based on successful completion of performance goals

 

 

Job Detailstop

Location Greenville, SC, 29601, USA
Annual Salary 32,000.00 - 35,500.00/Yearly
Categories Management/Administration/Operations,Teaching Professional
Interview Cost Paid Negotiable
Pref Degree Bachelors
Certifications Preferred experience with The First Tee

Location Maptop

Contact Informationtop

Contact Name Michael Pius
How to apply Applications are no longer accepted for this job posting.
Primary Phone 8642683309
Job Code 100